Google Groups User Guide
Automatic role-based group management and email distribution
Getting Started
Google Groups integration automatically manages your membership in email groups based on your Discord roles, keeping your team communication in sync across platforms.
When you gain or lose Discord roles, you're automatically added to or removed from corresponding Google Groups, ensuring you receive relevant emails.
How It Works
The integration connects Discord roles to Google Groups:
- Automatic Addition: Get assigned to groups when you receive matching Discord roles
- Automatic Removal: Leave groups when roles are removed
- Email Sync: Uses your Discord account email or organization email
- Permission Respect: Only manages groups where the bot has permission
Screenshot needed: Discord roles panel showing connected Google Groups (800x500px)
Viewing Groups
Use Discord commands to see which Google Groups you're part of and how they relate to your Discord roles.
/groups list
Show all Google Groups you're currently a member of through Discord role synchronization
/groups check_role [role]
Check which Google Groups are associated with a specific Discord role
/groups my_membership
View your complete group membership status and any sync issues
Screenshot needed: Groups list command output showing role-group mappings (700x400px)
Role Synchronization
Understanding how Discord roles map to Google Groups helps you anticipate which email lists you'll join.
Sync Behavior
Role Gained
Automatically added to corresponding Google Groups within minutes
Role Lost
Automatically removed from groups you no longer qualify for
Multiple Roles
Can be in multiple groups simultaneously based on all your roles
Common Role Mappings
Role changes typically sync to Google Groups within 5-15 minutes. Use /groups refresh if you need immediate sync.
Email Integration
Once added to Google Groups, you'll start receiving emails according to each group's settings.
Email Delivery Options
- Individual Messages: Receive each group email separately
- Daily Digest: One summary email per day with all group activity
- Abridged Email: Shortened versions with key information
- No Email: Group membership without email delivery (access via web only)
Managing Email Preferences
You can control how you receive emails from each group:
- Visit Google Groups
- Find the group in your membership list
- Click "Manage" → "Email preferences"
- Choose your preferred delivery method
Some groups may have organization-wide email settings that override individual preferences.
Group Participation
Beyond receiving emails, you can actively participate in group discussions and access group resources.
Posting to Groups
Depending on group settings, you may be able to:
- Send emails to the group address to start discussions
- Reply to group emails to continue conversations
- Post messages directly through the Google Groups web interface
- Share files and documents with group members
Group Resources
Access shared resources through Google Groups:
- Files: Shared documents, presentations, and resources
- Archives: Search historical group conversations
- Member Directory: See who else is in each group
- Pages: Group wikis and information pages
Mobile Access
Stay connected to your groups on mobile:
- Use the Google Groups mobile app for iOS/Android
- Receive group emails in your regular email app
- Access groups through mobile Gmail interface
Screenshot needed: Google Groups mobile app showing group conversations (400x600px)
Troubleshooting
Not receiving group emails
Issue: Have the Discord role but not getting emails
Solution:
- Check your spam/junk folder for group emails
- Verify your email address in Discord settings
- Use
/groups check_membershipto confirm you're in the group - Check group email preferences on groups.google.com
Sync delays or failures
Issue: Role changes not reflected in Google Groups
Solution:
- Wait 15-30 minutes for automatic sync
- Try
/groups refreshto force a sync check - Verify your email is associated with your Discord account
- Contact an admin if you consistently have sync issues
Can't post to groups
Issue: Member of group but can't send emails
Solution:
- Check if the group allows member posting
- Verify you're posting from the correct email address
- Some groups require admin approval for new member posts
- Review group posting guidelines and policies
Join our Discord community or contact support for Google Groups assistance.